Making Your Office More Efficient Involves Scanning Documents

As more and more offices work toward transitioning into a digital platform, there are an increasing number of companies that offer document scanning and imaging services. From life size posters to bulk mail items, with the right digital scanning services you can create any item that you want. In addition to the output of visual graphics, however, there are also many times when companies of all size want to scan in images in order to make them more accessible and to limit the amount of storage space.

Converting documents that have previously taken up a large number of file cabinets, for instance, can help create a more streamlined system that allows you to see a number of benefits. Doctors who visit patients can access digital records and quickly tap in updates while being able to make eye contact and engage with each patient. Dentists who want to share information with an orthodontist can do so without having to deliver large stacks of files. Onsite document scanning and imaging services make the transfer even more convenient. These services can be provided overnight or on the weekends, limiting the amount of disruptions that occur.

Document Scanning on Site Provides a Great Advantage to Many Companies
In addition to limiting the amount of space that actual physical papers take up, it is also important that by eliminating paper storage a business can also limit the potential for office and warehouse fires. With both the elimination of space and fire hazards, however, the biggest reason that many companies are moving to digital is for convenience. In fact, as many as 77% of business owners want to be able to access files remotely. Finding a way to navigate the challenges of today’s busy world involves making use of scanning technologies. Consider some of these facts and figures about the reasons that so many offices are making the transition to digital documentation:

  • It takes an average of five minutes to walk to the filing cabinet, find a document, do what is needed with it, and then return it.
  • eSigning reduces document turnaround time by as much as 80%.
  • Unfortunately, 7.5% of all documents get lost, and 3% of the remainder get misfiled.
  • The average document paper form is photocopied 19 times.
  • Digital copies are an advantage because companies spend $20 in labor to file a document; $120 in labor to find a misfiled document; and $220 in labor to reproduce a lost document
  • Growing at a rate of 22% a year, there are over 4 trillion paper documents in the U.S. alone.

Efficient management of document scanning and imaging can help a business of any size be more productive. Finding the right methods to transfer paper documents into digital data is an important step for many companies.

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